The first thing you have to do after typing in the names is highlight them. My paycheck has my first name, which I … At smaller branches, the four adult fiction genres may be interfiled. As for people going by nicknames, I would put their official name (the one on the payroll records) on their file. But what do you do when two names are hyphenated? Data entry: Put the hyphen in if the person uses one. In that way, anyone who tries finding something in an extensive file, knows everything is alphabetized. Filing generally follows alphabetically filing rules. Do not translate umlauts to e (i.e. In this instructable I am going to teach you how alphabetize by last name in MS word. It night be more common to put the Mc's and Mac's separate from the other M's, and to intersperse Mc's with Mac's. c. In a name like María López y Quintana,the last name consists of three separate words. 5. Filing alphabetical order, john doe dba Doe's Equipment [ 1 Answers ] When filing a customer with a dba, should you file by first name of owner, or first name of company? Hyphenated compound surnames file as separate words. Neither way is right or wrong. do not file ü as ue, file as "u;" do not file ö as oe, file as "o"). Add prefixes to surnames to the surname to make one word and file in alphabetic order. Some systems put the Mac's and Mc's together, before the other M's, some just put them in where Mac and Mc would go alphabetically. St. files as ST not Saint. Years ago when libraries used tab-cards to file their catalogue cards, there was a separate Mc tab-card, although I can't remember if it was traditionally placed before or after the M tab-card. • Authors’ names with prefixes are shelved by the first letter of the prefix and then the rest of the name, omitting the spaces between them. Alphabetizing words is an easy task with the first letter dictating alphabetical placement. Thus, It depends on how your company's filing system is set up. Spanish and Italian language names often have compound names. Step 1: HIghlight Names. File abbreviations as written, e.g. Add Tip Ask Question Comment Download. ten. Shelving example: Maas, MacDonald, Malley, McDonald, Mellon. Do not file names beginning with Mc as Mac. The names of individuals are indexed alphabetically by using their last names first, their first names or initials, and finally their middle initials or names. Naturally, whenever you can make the distinction, consider the last name first. Then you can file the names alphabetically, but when you get to the ones with identical names, you sub-file by number. Hyphenated names or compound names (Jean Melius-Tiff, Maria Garcia Lopez) Alphabetize the entire surname as one name (look for consistent use of the compound name, rather than using a maiden name as a middle name). When looking at the author’s name, it is always last name, first name and middle (if applicable). For instance, John Q. Fiction is shelved by genre in alphabetical order, using the author’s last name, first name, and the title of the book. As your question says, the "Ma" comes before "Mc", where the "a" comes before the "c". For … You might not be the only one using the files. At Main, Westerns are interfiled with General Fiction. Public would be filed as "Public, John Q." • The shelving of materials authored by Mac and Mc names is also in strict alphabetically order. For purposes of alphabetizing, treat these separate words as a single unit (for example, LOPEZYQUINTANA). File single surnames before compound surnames; file given names before surnames. An initial or name using just one letter comes before a complete name starting with the same letter. 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